Privacy Policy

1. General Information

This privacy policy describes the collection and use of personal data in connection with the use of our website https://munitionclearanceweek.org/ ("website") in accordance with the General Data Protection Regulation ("GDPR").
1.1 Responsible Person

The controller within the meaning of the GDPR is:
north.io GmbH
Einsteinstraße 1
24118 Kiel, Germany
Email: info@north.io

1.2 Data Protection Officer

We have appointed an external data protection officer through Simpliant.
Email: datenschutz@north.io / data-protection@north.io

1.3 Rights of Data Subjects

You may exercise the following rights:

  • · Access to your data (Art. 15 GDPR)
  • · Rectification (Art. 16 GDPR)
  • · Erasure (Art. 17 GDPR)
  • · Restriction of processing (Art. 18 GDPR)
  • · Data portability (Art. 20 GDPR)
  • · Objection to processing (Art. 21 GDPR)

To exercise your rights, contact datenschutz@north.io or data-protection@north.io.

1.4 Data Processing Legal Bases

We process your data on the following legal bases:

  • · Consent (Art. 6 para. 1 lit. a GDPR)
  • · Contract performance (Art. 6 para. 1 lit. b GDPR)
  • · Legal obligation (Art. 6 para. 1 lit. c GDPR)
  • · Legitimate interests (Art. 6 para. 1 lit. f GDPR)

1.5 Retention Period

Your data will be deleted as soon as it is no longer required for the purposes stated or as required by law.
2. Data Processing on the Website

2.1 Server Log Files

When accessing our website, information such as your IP address, browser type, and access time is automatically collected to ensure the functionality and security of the website.

  • · Legal basis: Legitimate interest (Art. 6 para. 1 lit. f GDPR).
  • · Retention period: Logs are deleted within 6 months.

2.2 Contact Form and Email Communication

If you contact us via the contact form or email, we process your data (e.g., name, email address, message) to respond to your inquiries.

  • · Legal basis: Contract performance (Art. 6 para. 1 lit. b GDPR) or legitimate interest (Art. 6 para. 1 lit. f GDPR).
  • · Retention period: Data is deleted 12 months after the last correspondence unless legal retention periods apply.

2.3 Cookies and Consent Management

Cookies are used to optimize user experience and ensure website functionality.

  • · Legal basis: Your consent (Art. 6 para. 1 lit. a GDPR) or legitimate interest (Art. 6 para. 1 lit. f GDPR).
  • · You can manage cookies through your browser settings or our consent tool.

2.4 Embedded Content: X Feed

We have embedded a live feed from our official X account (formerly Twitter) on our website. This service is provided by X Corp., 1355 Market Street, Suite 900, San Francisco, CA 94103, USA.

  • · Data processed: IP address, browser type, operating system, device information, and website interactions. If you are logged into your X account, X Corp. may link your visit to your account.
  • · Purpose: Displaying updates and posts from our official X account directly on our website to keep users informed about the latest developments and news regarding the conference.
  • · Legal basis: Your consent (Art. 6 para. 1 lit. a GDPR), collected via our cookie and consent management tool.
  • · Data transfer to the USA: Data may be transferred to the USA under standard contractual clauses and X Corp.’s privacy policy.
  • · Further information: For details, see X's privacy policy at https://twitter.com/de/privacy.

Without your consent, no data will be transferred to X Corp., and the X feed will not be displayed.

2.5 Embedded YouTube Content

Our website may include videos from YouTube. These videos are embedded using the enhanced privacy mode, which ensures that no data is transferred to YouTube until you actively play the video.

  • · Provider: Google LLC, Mountain View, CA, USA.
  • · Data processed: IP address, browser type, and interactions with the video once it is played.
  • · Legal basis: Your consent (Art. 6 para. 1 lit. a GDPR).

3. Third-Party Services

3.1 Website Hosting

Our website is hosted by a technical service provider. The provider acts as a processor according to Art. 28 GDPR and processes data only on our instructions.
3.2 Google Analytics

We use Google Analytics to analyze website usage. IP addresses are anonymized by default.

  • · Legal basis: Your consent (Art. 6 para. 1 lit. a GDPR).
  • · Data transfer: Data may be transferred to the USA under the EU-U.S. Data Privacy Framework.
  • · Opt-out: You can disable tracking by installing a browser add-on: https://tools.google.com/dlpage/gaoptout.

4. Social Media

We maintain social media profiles (e.g., LinkedIn, X, Facebook) to communicate with users. When interacting with us on these platforms, the respective providers' privacy policies apply.
5. Changes to the Privacy Policy

We may update this policy as needed to reflect changes to our website or legal requirements. The current version is always available on our website.